Drop and Refund Policy
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The policy and information below are effective as of Fall 2008. Click here for the policy for Summer 2008 and prior.
The following information pertains to policies and procedures of Colorado State University and the Division of Continuing Education (DCE) that affect your enrollment in DCE credit courses. It is your responsibility to be familiar with these policies and, unless otherwise specified, this policy applies to all credit programs and courses. DCE reserves the right to change policies and procedures without notification.
Drop and University Withdrawal deadlines for DCE credit courses differ from University deadlines. Any changes made to your class schedule may impact your financial obligation to the University and your eligibility for financial aid.
Two weeks prior to the first week of class is the free drop period in which you may drop courses without penalty and receive a full refund of tuition and course fees. Open entry courses begin the day you register; the free drop period ends 30 calendar days from the date of registration. Courses dropped during the free drop period will not be reflected on your transcript.
Tuition refunds for drops received after the free drop period are dependent upon the duration of the course and the effective drop date. The effective drop date is the day DCE receives your request. Drops occurring in RamWeb are effective immediately.
Nonattendance does not constitute a drop.
Use the tables below to determine the drop deadlines for your course(s). Also see the drop deadlines for specific dates for drops and refunds. Note: A week starts on Monday and ends on Sunday.
| 100% tuition only refund | 50% tuition only refund and “W” grade recorded on transcript | |
|---|---|---|
| 3 weeks or less | Drop before the first week of class. | Drop before end of week one. |
| 4-6 weeks | Drop before end of week one. | Drop before end of week two. |
| 7-13 weeks | Drop before end of week two. | Drop before end of week four. |
| 14 weeks or more | Drop before end of week two. | Drop before end of week eight. |
| 100% refund | No refund and “W” grade recorded on transcript | |
|---|---|---|
| Open entry | Drop within 30 calendar days from date of registration. | Drop within 65 calendar days from date of registration. |
Refunds of credit balances are processed automatically within 48 hours unless either of the following conditions apply:
- You are enrolled for less than 6 credits (or have dropped all of your courses)
- Your student account has a credit balance less than $50
If either of the above conditions are true, you must request a refund by contacting Student Financial Services at (970) 491-6321.
Credit card refunds require 10 business days; checks are mailed to the address on file.
How to Drop a Course
Drops must be requested through one of the methods below; no drops can be completed via telephone.
- Online - Log on to RamWeb and click on "Registration" to get started. If you are dropping your last course, you cannot not use RamWeb. You must mail, fax, or email your drop request.
- Email - Send an email to registration@learn.colostate.edu.
- Mail or Fax - Mail your request to Colorado State University, Continuing Education, 1040 Campus Delivery, Fort Collins, CO 80523 or fax to (970) 491-7885.
- In-Person - Any DCE location.
You will receive confirmation of your course changes. It is your responsibility to retain registration documents as proof of courses changes.
University Withdrawal / Dropping Your Last Course
A University Withdrawal constitutes a drop from all of your courses and departure from the University, which is different from dropping one or more courses. If you choose to drop your last course and withdraw from the University you will also be dropped from your degree program and must be readmitted before any future credits or grades will apply to your degree. It is important that you speak with your departmental advisor about the impact to your degree, academic requirements, and readmittance policies.
University Withdrawals are not available during the summer semester.
If you are a graduate student, you may opt for Continuous Registration and not be dropped from your degree program for the semester.
Withdrawing from the University does not eliminate your financial obligations to the University. You are responsible for any charges owed to the University at the time you withdraw as determined by the drop and refund policy. Withdrawing from the University will impact your financial aid.
University fees will be refunded if the University Withdrawal occurs prior to the first week of class.
Course Cancellations
DCE reserves the right to cancel any course with insufficient enrollment or for reasons beyond our control. A canceled course results in a full refund of tuition and course fees. University fees will be refunded in full if the canceled course is your only course.
Appeals
The appeals process is designed to provide students, who experience unavoidable or extenuating circumstances, the opportunity to request a waive of a policy that, if enforced, would result in unsatisfactory academic progress or financial consequences. An appeals committee of the Division's staff reviews requests on a monthly basis. To submit an appeal, follow the procedures outlined on the Financial Appeal Form.