Drop and Refund Policy (Summer 2008)

The policy and information below are effective for Summer 2008 and prior. Click here for the current policy.

The following information pertains to policies and procedures of Colorado State University and the Division of Continuing Education (DCE) that affect your enrollment in DCE credit courses (view drop and refund policy for noncredit courses). It is your responsibility to be familiar with these policies and, unless otherwise specified, this policy applies to all credit programs and courses. DCE reserves the right to change policies and procedures without notification.

Drop and University Withdrawal deadlines for DCE credit courses differ from University deadlines. Any changes made to your class schedule may impact your financial obligation to the University and your eligibility for financial aid. Nonattendance does not constitute a drop.

Two weeks prior to the first week of class is the free drop period in which you may drop courses without penalty and receive a full refund of tuition and course fees. Courses dropped during the free drop period will not be reflected on your transcript. Open-entry courses begin the day you register; there is not a free drop period for these courses.

Tuition refunds for drops received after the free drop period is dependent upon the duration of the course (in weeks), the effective drop date, and the drop deadline (see table below). The effective drop date is the day DCE receives your request. Drops occurring in RamWeb are effective immediately.

Note: A week starts on Monday and ends on Sunday.

  100% tuition refund 75% tuition refund 50% tuition refund 0% tuition refund
4-6 Week Course Drop before end of week one. Drop before end of week two. “W” grade recorded on transcript. N/A N/A
7-8 Week Course Drop before end of week two. Drop before end of week four. “W” grade recorded on transcript. N/A N/A
9-12 Week Course Drop before end of week two. Drop before end of week four. “W” grade recorded on transcript. N/A Drop before the end of week six. “W” grade recorded on transcript.
13 + Weeks Course Drop before end of week two. Drop before end of week four. Drop before end of week eight. “W” grade recorded on transcript.
 N/A
Open Entry Course Drop within 30 days after date of registration N/A N/A Drop before 65 calendar days after registration. “W” grade recorded on transcript.

For classes less than 3 weeks in duration, please contact DCE for the drop and refund policy.

You will receive confirmation of your course changes. It is your responsibility to retain registration documents as proof of course changes.

Credit card refunds require 10 business days; check refunds may take up to eight weeks and are mailed to the address on file.

How to Drop a Course

Drops must be requested through one of the methods below; no drops can be completed via telephone.

  • Online - Log on to RamWeb and click on "Registration" to get started. If you are dropping your last course, you may not use RamWeb. You must mail, fax, or email your drop request.
  • Mail or Fax - Mail your request to Colorado State University, Continuing Education, 1040 Campus Delivery, Fort Collins, CO 80523 or fax to (970) 491-7885.
  • Email - Send an email to registration@learn.colostate.edu.
  • In-Person - Any DCE location.

University Withdrawal / Dropping Your Last Course

A University Withdrawal constitutes a drop from all of your courses and departure from the University, which is different from dropping one or more courses. If you choose to drop your last course and withdraw from the University you will also be dropped from your degree program and must be readmitted before any future credits or grades will apply to your degree. It is important that you speak with your departmental advisor about the impact to your degree, academic requirements, and readmittance policies.

If you are a graduate student, you may opt for Continuous Registration and not be dropped from your degree program for the semester.

Withdrawing from the University does not eliminate your financial obligations to the University. You are responsible for any charges owed to the University at the time you withdraw as determined by the drop and refund policy. Withdrawing from the University will impact your financial aid.

University fees will be refunded if the University Withdrawal occurs prior to the first week of class.

Course Cancellations

DCE reserves the right to cancel any course with insufficient enrollment or for reasons beyond their control. A canceled course results in a full refund of tuition and course fees. University fees will be refunded in full if the canceled course is your only course.

Appeals

The appeals process is designed to provide students, who experience unavoidable or extenuating circumstances, the opportunity to request a waive of a policy that, if enforced, would result in unsatisfactory academic progress or financial consequences. An appeals committee of the Division's staff reviews requests on a monthly basis. To submit an appeal, follow the procedures outlined on the Financial Appeal Form.